Executive Administrative Assistant

June 17, 2022 |

Department: Administration

Status/Schedule: Full Time

Shift: Days

For more information contact: Shellie Shouse, sshouse@ochcares.com or Michael Handley, mhandley@ochcares.com

Qualifications:

  • Education: Bachelors Degree required
  • Experience: Preferred 1 year

Job Description:

  • Providing general administrative assistance, such as writing and editing letters and e-mails, taking notes in meetings and distributing for enhanced communication, draft memos and documents, and prepare communications on the executive’s behalf.
  • Organize executive’s communications so that they can easily access the most important information without having to sort through low-priority items.
  • Provide high-level administrative support for hospital leaders to ensure they can efficiently accomplish key tasks and initiatives.
  • Coordinate activities and reports with departments, individuals, and outside agencies.
  • Manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation.
  • Maintain comprehensive and accurate records.
  • Transcribe and maintain meeting and activity minutes
  • Perform minor accounting duties using spreadsheets and databases.
  • Organize meetings, including scheduling, sending reminders, and organizing catering or support services when necessary.
  • Answer phone calls and take messages in a polite and professional manner.
  • Organize and welcome visitors and identify the purpose of visits before directing them to the appropriate departments.
  • Manage the executive calendar, including making appointments and prioritizing the most sensitive matters.
  • Time management and ability to meet deadlines
  • Possess a high level of administrative experience and may be entrusted with tasks like researching clients, preparing reports
  • Verbal and written communication skills which include proper grammar and spelling
  • Maintain high level of confidentiality
  • Strong organizational skills and ability to multitask
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Interpersonal and emotional intelligence skills
  • Extensive experience utilizing MS Office including advanced word processing, presentation software, and database construction
  • Experience handling clerical duties in a high-pressure environment
  • Professional judgement and confidentiality
  • Experience managing multiple phone lines,
  • Ability to keep up with complex schedules
  • Ability to maintain high-level business relationships.

Ohio County Healthcare

Ohio County Healthcare is a non-profit Joint Commissioned accredited health system which provides a wide range of hospital, primary care and specialty physician services.

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